Terms of Service

You may create an account with an email/password combination, or by signing in with Apple or Google. Regardless of method, your account is backed by an AWS Cognito identity and a corresponding CalendTree user record.

If you sign in with Apple and later sign in with Google using the same verified email (or vice versa), CalendTree may link both sign-in methods to the same account so you retain access to your data across providers. You are responsible for using sign-in methods and email addresses you actually control.

You are responsible for maintaining the confidentiality of your credentials and for all activity under your account, including activity by anyone you authorize to use it (see 2(d), Workers). Notify us immediately at Legal@CalendTree.com if you suspect unauthorized access. CalendTree is not liable for loss or damage arising from unauthorized access caused by your failure to safeguard your credentials.

Some devices support signing in using Face ID, Touch ID, or device passcode. This is a convenience layer that unlocks a session already stored securely on your device — it does not transmit biometric data to CalendTree, and CalendTree never receives or stores your biometric information.

Each account is for a single individual (or the business entity they represent under 2(d)). You may not share your login credentials with anyone who is not an authorized Worker on your account, or create an account on behalf of another person without their authorization.

CalendTree lets you invite other individuals ("Workers") — for example, contractors or employees — to access some or all of your business data for purposes like workforce management and 1099 preparation. If you invite a Worker, you are responsible for the accuracy of any tax or work-eligibility information you enter about them, for your own compliance with applicable labor, tax, and employment law, and for obtaining any consent they may need to give you before you enter their personal information into the Service.

CalendTree provides tools to run a service-based business, including, as made available from time to time:

• Booking pages, scheduling links, and appointment management
• Client and organization records (CRM)
• Invoices, quotes, proposals, and e-signature contracts
• Payment collection, payment links, split payments, and in-person card payments via Apple Tap to Pay (where enabled)
• Expense tracking, receipt scanning, and automatic mileage/drive tracking
• Time tracking, tasks, and project/pipeline management
• Business analytics and forecasting tools
• An in-app AI assistant
• Optional "Life" tools (personal/financial utilities, LLC formation guidance, and referral intake forms — see Section 15)
• Integrations with Google Calendar, Zoom, and Square

Not every feature is available on every platform at the same time, and availability may vary by app version, region, and App Store storefront rules.

Some features are labeled or otherwise identified as beta, early access, or experimental. These may be incomplete, may change or be removed without notice, and are provided "as is" without warranty beyond what's described in Section 11.

We aim for high availability but do not guarantee uninterrupted, error-free, or continuous access. We may perform maintenance or emergency changes that temporarily affect availability, and will try to give advance notice of planned downtime where practical.

Some features work offline and sync automatically once you're back online. We make reasonable efforts to sync data reliably, but you are responsible for maintaining your own backups of critical business records.

You retain full ownership of all data, content, and information you submit to CalendTree ("Your Content"), including client records, invoices, quotes, proposals, contracts, questionnaire configurations and responses, project data, receipts, mileage logs, and uploaded photos or files. These Terms do not grant CalendTree any ownership rights in Your Content.

You grant CalendTree a limited, non-exclusive, royalty-free, worldwide license to host, store, process, transmit, and display Your Content solely as necessary to operate and provide the Service to you (and, where you direct it, to your End Clients or Workers). We do not use Your Content to train third-party AI models, sell it, or use it for advertising.

You are solely responsible for Your Content and for the accuracy, legality, and appropriateness of the invoices, contracts, proposals, questionnaires, and communications you send to your End Clients using the Service. CalendTree is a tool — we do not review, verify, or endorse the content of what you create or send.

Documents CalendTree helps you generate are templates and formatting tools, not legal or financial advice. You are responsible for ensuring any contract, waiver, or disclosure you send to an End Client is enforceable and compliant with the laws that apply to your business.

You may not upload or transmit content that:

• Is defamatory, obscene, or harassing
• Infringes the intellectual property rights of others
• Contains personal information about a third party that you were not authorized to collect or share
• Violates any applicable law, including health-information and consumer-protection laws described in Section 15(b)

CalendTree takes reasonable steps to protect and back up data on our servers, but you are responsible for maintaining independent copies of business records you cannot afford to lose.

The Service lets you send emails and, where available, text messages to your End Clients — booking confirmations, invoices, reminders, and similar messages sent at your direction. For every such communication, you represent and warrant that you have obtained all consents required by applicable law, including the Telephone Consumer Protection Act (TCPA), the CAN-SPAM Act, and their state equivalents, from each recipient.

You are the sender of record for these communications — CalendTree transmits them on your behalf as your service provider. You agree to honor opt-out and unsubscribe requests promptly, and you agree to indemnify CalendTree (as described in Section 13) for any claim arising from communications sent through the Service at your direction. Standard message and data rates may apply to recipients, and CalendTree does not guarantee that any message will be delivered.

CalendTree involves two entirely separate kinds of money movement: (1) your subscription to CalendTree — what you pay us for access to the Service — and (2) payments your End Clients make to you, which flow directly to your own connected Square account. CalendTree never takes custody of client payments, is not a party to those transactions, and is not a payment processor or money transmitter.

Current plans and pricing are published at calendtree.com/pricing, which may change over time. Depending on how you subscribe, billing runs through one of two channels: direct/web billing processed via Square, billed to your provided payment method on a recurring basis until you cancel; or Apple In-App Purchase, billed through your Apple ID under Apple's own billing terms, on a recurring basis until you cancel through your Apple ID settings.

By subscribing through either channel, you authorize recurring charges at the then-current price until you cancel. We will provide advance notice of price increases to existing subscribers where required by law.

We may offer a free trial period. If your trial or subscription lapses, we may place your account into a read-only mode where you can view existing data but cannot create or edit records, until you resubscribe.

You may cancel a direct/web subscription at any time in Settings; cancellation takes effect at the end of the current billing period. If you subscribed through Apple In-App Purchase, you must cancel through your Apple ID account settings — CalendTree cannot cancel an Apple subscription on your behalf.

Subscription fees are non-refundable except as required by applicable law. If you were charged in error, contact Legal@CalendTree.com within 30 days of the charge. Purchases made through Apple In-App Purchase are subject to Apple's own refund policies — refund requests for those charges must go through Apple. If you initiate a chargeback of subscription fees we believe were charged correctly, we may suspend your account pending resolution.

If you connect your own Square account to CalendTree, payments you collect — through payment links, invoices, or Apple Tap to Pay — are processed by Square directly into your own Square merchant account, under Square's own seller agreement, and are subject to Square's fees, underwriting, and dispute/chargeback processes. CalendTree is not a party to those transactions and is not responsible for Square's decisions, availability, or conduct.

Where Apple Tap to Pay is enabled, card data is encrypted at the point of tap using Apple's Secure Element and Square's certified infrastructure. CalendTree never receives or stores raw card numbers; we store only the transaction amount, timestamp, and a tokenized reference. Tap to Pay is not available on all devices, app versions, or regions.

Split (deposit + balance) payments and any refunds you issue to your clients are still processed through your own Square account under Square's terms. You are responsible for your own refund policy toward your clients.

You are solely responsible for determining, collecting, and remitting any taxes that apply to your sales, for responding to Square disputes and chargebacks initiated by your clients, and for setting and honoring your own refund policy. CalendTree does not calculate, collect, or remit taxes on your behalf.

The Service — including its design, source code, features, and branding (other than Your Content) — is owned by CalendTree LLC and protected by copyright, trademark, and other intellectual property laws. These Terms grant you only a limited, revocable, non-transferable right to use the Service as described here.

If you send us feedback, suggestions, or ideas about the Service, you grant CalendTree a perpetual, irrevocable, royalty-free license to use that feedback for any purpose, with no obligation or compensation to you.

You may stop using CalendTree and delete your account at any time from Settings → Privacy & Data → Delete Account. We recommend exporting any data you want to keep before deleting your account.

We may suspend or terminate your access at any time, with or without notice, if we believe in good faith that you've violated these Terms, if required by law, or if we discontinue the Service or a specific feature. We'll make reasonable efforts to give advance notice where practical.

Your right to use the Service ends immediately upon termination. Sections that by their nature should survive termination — including Sections 5, 8, 11, 12, 13, 15, 16, 18, and 19 — will survive.

Following termination, we may retain Your Content for up to 60 days, during which you may request an export; after that we may delete it, subject to our Privacy Policy and legal retention requirements.

Nothing in the Life tools, LLC formation guide, income/financial summary generator ("The Sheet"), or any other non-core feature constitutes legal, tax, financial, insurance, medical, fitness, or investment advice. CalendTree is not a law firm, accounting firm, registered agent service, insurance producer, or healthcare provider, and has no fiduciary relationship with you arising from these features.

CalendTree's core features are not designed to handle Protected Health Information under HIPAA, and CalendTree does not sign Business Associate Agreements. Do not enter medical, diagnosis, or treatment information into client notes, booking fields, or any other core-feature field.

The Health Insurance referral form is a narrow exception: it collects limited demographic and eligibility information you affirmatively choose to submit in order to be connected with an independent, licensed third-party insurance broker. It does not collect medical history, diagnoses, conditions, or medications. By submitting that form, you consent to CalendTree forwarding your information to a broker for that purpose and to being contacted by that broker.

The Health Insurance and Tax Help features route your information to independent, licensed brokers or tax professionals who are not CalendTree employees or agents. CalendTree does not vet, supervise, guarantee, or take responsibility for the advice, services, availability, or conduct of any broker or tax professional you're referred to, and receives no guarantee any broker will offer you coverage.

Tools like "The Sheet" generate documents based entirely on data you enter. CalendTree does not verify, audit, or certify that data. You are solely responsible for its accuracy, and knowingly submitting false information in a document you share with a third party may expose you to civil or criminal liability under applicable law.

The LLC formation guide is educational content, not legal or tax advice. CalendTree does not guarantee that forming an LLC will provide any particular liability protection, and CalendTree is not a registered agent service.